VERSION DATE: July 10, 2025
INTRODUCTION:
Welcome to the ExponentHR website (“ExponentHR”). We share your
concern regarding the privacy of personal information. Accordingly, this
Privacy Policy sets forth our privacy principles and describes the practices we
follow with respect to the privacy of ExponentHR users. From time to time,
alterations to ExponentHR or other services offered by Exponent Technologies,
Inc. (“Exponent Technologies” or “Us” or “We”) may necessitate changes to
this Privacy Policy and you are advised to review it periodically. We will update
and maintain the “VERSION DATE” at the top of this Privacy Policy when this
policy is updated. Any updates will be effective as of the Version Date. By
using the ExponentHR website, you consent to the collection and use of your
personal information by Exponent Technologies.
WHY WE COLLECT PERSONAL DATA:
ExponentHR is a human capital management solution. We contract
with employers to provide ExponentHR as a tool for employee and contractor self-service
as well as to assist our clients with their administration of HR, benefits
eligibility and enrollment, time keeping, payroll processing, employment taxation,
etc. Providing these services requires the collection and use of personal
data. We use personal data only for the purposes for which it was originally
collected, to provide the services contracted for by employers and as otherwise
required or allowed by laws, rules, and regulations.
HOW WE DO NOT USE YOUR PERSONAL INFORMATION:
We do not share your personal information other than to provide
the services contracted for by your employer or as otherwise directed by your
employer or contractor or as required by applicable laws, rules, and
regulations.
HOW WE COLLECT PERSONAL DATA:
We may collect information about you from a variety of sources
including:
- Your
employer via their direct access and use of ExponentHR, paper or
electronic forms, or from access to other systems to which your employer
grants Us access.
- Directly
or indirectly from third-parties authorized by your employer, for
example time keeping systems, applicant tracking systems, etc. For more
on indirectly collected personal data please see the below Indirect Data
Collection section.
- From
you and your access and use of ExponentHR including information you directly
or indirectly provide. For example, directly supplied information may
include when you update your personal information, punch or report time,
request time off, etc.
For any personal data provided to us by your employer or a
third-party authorized by your employer, it is your employer or the
third-party’s responsibility to provide any necessary notices and obtain any necessary
consents for the collection and use of such information.
Indirect Data Collection:
We may indirectly collect additional information that could
be used to identify you such as cookies, web beacons, IP addresses, web
server logs, browser information, etc. This information is used to improve your
ExponentHR experience, for authentication and security, for product
improvement, for certain functionalities of the site such as restricting time
punch capabilities, for site security, etc.
What are Cookies and Web Beacons and How We Use Them:
Like many other commercial web sites, We utilize a common web
technology called "cookies" to collect and store information about
how our site is used. Cookies are small text strings sent to your browser.
Cookies do not retrieve any other data from your hard drive or obtain your
e-mail address. If you are simply browsing ExponentHR, a cookie may be used
to identify your browser as one that has visited the site. Cookies help
website operators determine that a particular user previously visited a website
and allow operators to remember user preferences from prior sessions.
Web beacons are files associated with web pages that help
recognize and count visitors. For example, a web beacon may allow Us to know
that a page’s visitor received an email from Us and used a link in that email
to help reach that page of our website.
Most browsers offer the ability to accept all cookies,
notify you when a cookie is sent, or reject all cookies. Similarly, many
email systems allow you to turn off HTML display and only show the text
portions of emails. However, rejecting all cookies or limiting web beacons
may reduce, limit, or prevent functionality within ExponentHR.
What is an IP Address and How We Use Them:
IP addresses are numbers that are automatically assigned to
devices connected to the internet. We use your IP address to help diagnose
problems with services, to administer and improve our websites, to help identify
you and track the information you have seen on our sites, and, among other
things, for security purposes.
TYPES OF PERSONAL INFORMATION WE COLLECT:
To better serve our clients and their users, We collect and
maintain a variety of personal information in the employment context including,
sensitive personal information. The categories of personal information We
collect and some examples are listed in the following table:
DATA CATEGORY
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DATA EXAMPLES
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Personal
Identifiers
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name, address, national
ID number (e.g. Social Security Number), user name, password, phone numbers,
marital status, email addresses, certifications, banking information, etc.
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Employment
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job title, work location,
FLSA status, EEO code, timekeeping data, wage data, performance reviews, geolocation
data (if enabled on your mobile device), etc.
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Benefit
Enrollment Information
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plan enrollment
elections, dependent information, etc.
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Internet and
Device Information
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IP address, network
activity (e.g. browsing within ExponentHR), cookies, web beacons browser
information, etc.
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HOW WE USE AND SHARE YOUR PERSONAL INFORMATION:
Providing Services – The services Exponent Technologies provides to its clients
require the use of personal information. Examples of such uses may include,
among other things: calculating benefits eligibility, transmitting benefit
enrollment information to benefit carriers, calculating time and wage data, remitting
payroll taxes, filing tax returns, printing and mailing forms (e.g. forms W-2
or 1095-C), allowing your employer’s management personnel to generate reports,
allowing you to access your data, personalizing your ExponentHR experience, providing
employment information to employment verification service providers, and allowing
Us or your employer to communicate with you. ExponentHR shares personal data
with third-parties in limited instances to provide its services. For example,
We use a third-party to print and mail certain forms as requested by or
required for clients and their users. We may use an outside vendor to augment
or manage aspects of the ExponentHR website and service offering. Any time
personal information is shared with a third-party selected by Exponent
Technologies (as opposed to your employer), We have agreements with those
vendors to limit the use of that data consistent with our contractual
services.
Maintaining and Improving Services – Exponent Technologies may use data to monitor and help
optimize the performance of ExponentHR. We may also use data to recognize
areas for enhancement or further development of ExponentHR.
Security – We may use personal
information to help prevent, detect, and respond to security incidents, real
or perceived in good-faith, such as fraud, theft, technical threats, or other
issues that may harm Exponent Technologies, its clients, or others.
Legal and Regulatory – If a
third-party such as a government authority, law enforcement agency, or civil
litigant produces a valid legal request such as a warrant or subpoena from a
third-party, data may be shared as necessary to comply with the request. ExponentHR
may also retain data to comply with legal or regulatory requirements.
PRIVACY RIGHTS:
Depending upon where you live and subject to certain exceptions,
you may have rights related to your personal data including some or all of
those below listed. As a service provider, we will refer anyone making a verifiable
consumer request related to an active client to that client.
Right to Know – The right to request information
about what personal information we collect, how we use or disclose it, and
why.
Right to Correct – The right to correct inaccurate
information about you in ExponentHR.
Right to Request Deletion - The right
to request that your data be deleted or de-identified subject to certain
exceptions.
Right to Opt-Out of Sale of Personal Information and
Targeted Advertising – As Exponent Technologies does not sell personal
information or use targeted advertising, there is no need to make such
requests to ExponentHR.
Right to Non-Discrimination Based on the Exercise of
Privacy Rights - The right not to be discriminated against based upon your
exercise of your privacy rights.
How to Exercise Your Rights or Make Other Privacy-Related Requests - To submit a request regarding your privacy rights, you may
reach Exponent Technologies via email at privacy@exponenthr.com or via phone at (866) 612-3200. In some instances, you may also
appoint an authorized agent to make a request on your behalf using either of
the above methods.
HOW YOU CAN ACCESS AND UPDATE YOUR PERSONAL INFORMATION:
If you have access to ExponentHR, you may view and edit your
personal information at any time using ExponentHR by navigating to My Info
> Change My Information.
If you no longer have access to ExponentHR or believe there is
information that needs to be updated which you cannot update through
self-service, you may request to have your information updated by contacting your
employer or former employer.
If your former employer is no longer able to update your
personal information, please contact Us at privacy@exponenthr.com using our toll-free number (866) 612-3200.
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